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The European Economic and Social Committee (EESC) is in the midst of a digital transformation to better meet the challenges of managing its institutional archives. To this end, the EESC has asked for support in analysing its needs, carrying out a feasibility study and drawing up specifications for the implementation of an Electronic Archiving System.
- To modernise the management of its institutional archives to meet the challenges of digital transformation.
- To guarantee the institution's memory by ensuring the reliability, accessibility and optimal use of its archives, both physical and digital.
- Implementing a standards-compliant Electronic Archiving System to manage deposits and transfers, ensure the long-term preservation of documents and improve access to information.
The mission undertaken by Exquando was divided into three main phases:
- In-depth audit of current archive management
- Identification of possible improvements through interviews with stakeholders and key users
- Global overview of the EESC's needs based on the archives model canvas and capacity map
- Identification of opportunities for improvement and risks associated with current management
- Design of a target digital architecture, aligned with the OAIS model (ISO 14721)
- Assessment of the feasibility of implementation within the EESC
- Presentation of the proposal and the necessary resources to management for validation
- Drafting of the technical specifications for the SAE software, based on the conclusions of the first two phases
- Precise definition of the functionalities and requirements of the future system
Archive Model Canvas
Capability map
The needs analysis and feasibility study will enable the client to choose the electronic archiving system to be put in place. The detailed specifications given to them will help them select a tool and then implement it.
