Exquando uses cookies on this website to provide you with the best possible browsing experience. If you would like more information on the use of cookies, you can consult our Cookies policy. By continuing to browse or use our site without having accepted or refused cookies, only cookies essential for browsing our website are used. You can also choose to accept all cookies or customize their use. You can change your preferences at any time via the icon cookie
Accept
Configuration
Decline
cookie
Configurez les cookies / Cookies configuration / Cookies configuratie

(FR) Les cookies fonctionnels sont essentiels pour le fonctionnement du site internet et ne peuvent être désactivés. Pour améliorer votre expérience, d'autres cookies sont utilisés. Vous pouvez choisir de les désactiver. Ils restent modifiables à tout moment via cette fenêtre.

(EN) Functional cookies are essential for the operation of the website and cannot be deactivated. To improve your experience, other cookies are used. You can choose to turn them off. They can be modified at any time via this window.

(NL) Functionele cookies zijn essentieel voor de werking van de website en kunnen niet worden gedeactiveerd. Om uw ervaring te verbeteren, worden andere cookies gebruikt. U kunt ervoor kiezen om ze uit te schakelen. Ze kunnen op elk moment worden gewijzigd via dit venster.

Cookies fonctionnels / Functional cookies / Functionele cookies
Cookies d'analyse et de marketing / Analysis and marketing cookies / Analyse- en marketingcookies
En savoir plus sur la politique d'usage des cookies / Learn more about the use of cookies policy / Meer informatie over het gebruik van het cookiebeleid
Sauvegarder / Save / Sparen

Deployment of a new Document Management System for Underground Engineering Department (SSE)

For STIB-MIVB

The ‘Service spécial d’études’ - the complete name being SSE-DITP - is in charge of developing and maintaining underground infrastructure for public transports in Brussels. Its particularity is that it belongs to both the public transport company (STIB) and the public administration in charge of mobility (Brussels Mobility).

Needs

  • Deployment of a same Document Management System for all the renovation/transformation projects
  • Adaptation of this solution to more complex projects in the context of the transformation of a whole light-rail line to a heavy-rail line (Nord-Albert Program)  
  • Transformation of the existing intranet portal to an ergonomic community portal in order to increase its usage 


Solutions put in place

Axis 1: Deployment of a new Document Management Solution

  • Analysis of feedbacks from pilot project and adaptation of the metadata schema and of the user’s manual
  • Creation and configuration of SharePoint project-sites
  • Provision of support to Project Managers taking in charge their SharePoint project-sites
  • Development and training of end-users
  • Evaluation of migration to SharePoint Online

Axis 2: Adaptation of the new solution for Nord-Albert Program (PNA)

  • Analysis of specific needs from each of the three PNA projects and proposition for a common approach
  • Development of a common structure for the three project-sites, of a common metadata schema and of a common user’s manual
  • Creation and configuration of the three project-sites
  • Creation of a Review Process for project-deliverables
  • Development and specific training for PNA end-users

Axis 3: Transformation of the existing intranet portal

  • Optimization of the portal structure and clarification of its metadata schema 
  • Performing a clean-up on access and permissions and easing access management 
  • Improving user experience to ease navigation and document search
  • Updating ad hoc documentation on the intranet

System used

SharePoint 2013 and SharePoint Online


Benefits

  • Harmonized document management between the different teams and on the various projects
  • Professionalization of documentary practices within the department
  • Easily accessible quality documents
  • Employees who gain in autonomy
  • A more performing organization

LinkedIn Facebook