From advising to managing a Shared Content Service for major construction projects

Needs:

• Manage construction projects and their documents in an effective and collaborative manner
• Comply with the planning and budgets of multiple construction projects
• Provide complete as-built documents in digital format at the end of each project
• Be able to respond at all times to requests for internal and external audits

Solutions put in place:

• Assistance in the selection of a document management system
• Customisation of the selected system, LiveLink from Opentext, to the specific needs of GSK Vaccines
• Implementation of a pilot document management project to test and validate the document plan, different features, naming conventions, expected return on investment expected, etc.
• Deployment of LiveLink on all new construction projects in Europe, Asia and America
• Provision and supervision of a team of document controllers
• Setting up of a Shared content service allowing the centralization of services, the professionalization of skills, the harmonization of methods and the reduction of costs
• Global support in terms of resources, methods and procedures under a service mode contract

System used:

LiveLink from OpenText

Benefits:

• Outsourcing and centralization of the entire technical document management with a team of professionals: project leaders could devote themselves entirely to the management of their construction project
• Greater effectiveness, collaboration and trust between project leaders, engineers and other stakeholders (engineering offices, subcontractors, etc.)
• Improved responsiveness to audit requests
• Provision of as-built documents in due time