New governance, new processes, new effectiveness in facility management

Needs:

• Manage more than 200,000 documents and plans effectively and securely
• Simplify the collection, storage and use of the buildings’ technical documentation
• Access the latest versions of the documents rapidly and in confidence

Solutions put in place:

• Information analysis and recommendations
• Implementation of governance rules
• Inventory of document collections, cleaning, storage and definition of a classification plan
• Definition of new processes with identification of roles and responsibilities
• Unique definition of required documents and production of a standardized terminology
• Internal support by a team of document controllers 

System used:

ProjectWise from Bentley Systems 

Benefits:

• Clear processes understood by all
• Well defined and accepted roles and responsibilities
• Continuous data quality control
• Efficiency and confidence regained by project leaders, engineers and maintenance teams